Friday, May 16, 2008

Collections Management Division

Mission

We identify, review, select, acquire, process, and maintain all of the materials, print and digital, provided by the Library.

Statistics for 2007

Electronic Journals	9,101
Bound Journals	220,458
Electronic books	5,167
Print Books	137,199
Databases	172
Audiovisuals	3,922
Total Print Collections	357,657
Total Electronic Collections	14,440

What We Do

Using reliable and up-to-date sources of information about available new titles, we determine what new items, in what formats, best answer our users' needs and our mission in general. We respond to purchase requests and suggestions from our faculty, students and colleagues. The library is also guided by a collection development policy document, which we revise regularly.

Collections Management staff order, receive, pay for, catalog, process and present (physically or electronically) materials that support our users' changing education and research programs. A great deal of behind-the-scenes activity is carried out before you see the product, including the creation and maintenance of the Library's website.

Working with the Information Technology division, we present and maintain electronic resources, many of which we acquire through shared, or consortial, agreements between a group of libraries and a publishing body. Libraries in the Texas Medical Center work together to license collections of databases and journals for TMC users; we also participate with other consortia of educational or medical libraries to bring resources we could not otherwise afford to our customers.

We must remain within our annual budgetary constraints. Since our most costly and frequently-used resources are those which must be renewed yearly, in large part our funds are committed in advance. Periodically, we must reconsider resources that are not proving to be cost-effective, in order to free up funds to acquire better or more urgently needed items.

Deciding which older materials are no longer useful or are less frequently used and can be moved to off-site storage or discarded is also a part of Collection Management's responsibility. Our division is responsible for maintaining, housing and preserving the existing book and journal collections. We attempt to keep print materials in good repair; we replace lost books or journals when feasible and appropriate; and we send complete journal volumes to be bound and reshelved.

Contacts
AV Materials	Michael Jackson
Barcodes	Terrie Smalls-Hall
Bindery Materials	Mireille Clark
Book Sale	Michael Jackson
Cataloging (books)	Dean James
Cataloging (serials)	Joanne Romano
Collection Development	Leah Krevit
Damaged Materials	Gagina Wilson
Electronic Resources	Leah Krevit Laurel Sanders
Gift Materials	Leah Krevit
Lost / Missing books	Dean James
Marking / Labeling	Terrie Smalls-Hall
Missing Issues (serials)	Michael Jackson
OCLC / AMIGOS	Dean James
Order Status / Claiming (books)	Terrie Smalls-Hall
Payments / Invoices	Laurel Sanders (databases) Terrie Smalls-Hall (books Joanne Romano (serials )
Purchase Requests	Leah Krevit
Replacement issues	Mireille Clark
Rush Cataloging	Dean James Terrie Smalls-Hall
Serials Check In	Michael Jackson
Voyager Library Catalog	Dean James Joanne Romano Laurel Sanders
Statistics	Leah Krevit Michael Garrett
Web Development	Michael Garrett
Weeding	Dean James